Shift scheduling you can delegate
RotaGrid pairs a spreadsheet-fast schedule with an AI assistant that does the real work. Build the rota, cover a sick call, answer any question. At your desk or from your phone.
A real conversation with the RotaGrid assistant.
Meet your scheduling assistant
Not a chatbot with canned answers. A capable AI assistant with real scheduling tools, one message away on Telegram.
Delegate whole jobs
Say 'build the next four weeks and publish'. It plans the work, runs it step by step, and reports back when it is done.
Ask anything
Who is on Saturday? Where are we short next week? How much overtime has Sam built up? Answers in seconds, with the numbers to back them.
Handle it from anywhere
It lives in Telegram, so a sick call on Sunday evening is sorted from your couch. Voice messages work too.
It remembers
It keeps track of how you like things done, and it can watch the schedule and ping you when something needs your decision.
Safe by design
It asks before doing anything destructive, shows its plan before big changes, and never quietly bends the rules you set.
Straight to the spot
Every answer can link you to the exact sheet and week it is talking about, so checking its work takes one tap.
Try it on a real schedule
Start the demo, then ask for changes and watch the schedule update in front of you.
Loading the assistant…
Included with every account. Link it from your profile in one tap.
Manage your schedule by chat
RotaGrid includes an AI assistant on Telegram. Ask it in plain language to build rotas, assign shifts, run the solver, or get answers about your schedule, all from your phone.
Just ask, in plain language
Tell the assistant what you need ("Mark Paul off sick today and reassign his shifts") and it gets it done.
Schedule from your phone
Build rotas, run the solver, and check coverage on the go. No spreadsheet required.
It keeps you in the loop
Get a message when something needs your attention, like a new time-off request, and act on it right there.
Works wherever Telegram does
No new app to install. Link your account once, then chat with RotaGrid like any other contact.
Why teams choose RotaGrid
Teams switch for the outcome, not the software. Coverage that holds, hours that balance, and rules that are respected without anyone policing them.
Build a schedule in minutes
Provide availability and requirements, then generate an optimized rota automatically.
Happier, fairer shifts
Balance weekends, nights and unpopular shifts while respecting preferences.
Always staffed when it matters
Match staffing to real demand across hours, peaks and seasons.
Reduce overtime and costs
Meet coverage targets while minimizing overtime and fatigue.
Easy changes and what-ifs
Adjust constraints, swap shifts and regenerate in seconds.
Compliance by design
Respect contracts and other rules automatically: rest times, maximum hours, and everything else you have written down.
A schedule your whole team can see
The web app is a spreadsheet built for rotas: fast to edit, hard to break, live for everyone.
Edit like a spreadsheet
Drag to fill, copy and paste, undo anything. If you know Excel, you already know it.
Or like a calendar
Drag and drop shifts on a timeline, day and week views, on desktop and phone.
Live for the whole team
Every change shows up instantly for everyone. No stale copies, no reload.
Draft first, publish when ready
Work on a draft your team cannot see, review exactly what changed, then publish it in one confirmed step.
Swaps and covers, without the group chat
Workers request covers and swaps, volunteers accept, you approve. The schedule updates itself.
Their schedule in their pocket
Workers see their published shifts on any device and can subscribe from their own calendar app.
Rules in your own words
Write scheduling rules the way you would say them: 'Kenji never works Sundays', 'spread weekend shifts evenly'. RotaGrid turns them into real constraints, reads its interpretation back to you, and then enforces them while scheduling and flags anything that slips through.
Understood as
Hard rule · Kenji is never assigned on a Sunday
enforced while solvingA solver does the heavy lifting
Behind the assistant sits a mathematical solver that can fill weeks of shifts in seconds: coverage met, hours balanced, preferences respected, your rules enforced. It always shows its plan first, and it refuses to apply a change that would break a rule you set.
Hours counted properly
One flexible contract model calculates normal, additional, and overtime hours, premium pay, time accounts, and rule violations.
Configurable accounts
Time banks, compensatory rest, and recovery balances follow each worker's reviewed contract rules.
Premium pay
Configured premium bands are calculated separately from overtime, with their exact rates and rule provenance.
Fair by default
The solver balances hours and weekend shifts across the team instead of piling them on whoever complains least.
Simple pricing
Every feature. Unlimited workers. The assistant included.
Every new organization is free for 14 days: no card, and nothing to activate. Or try it right now without an account.
Industries we serve
Whether your team has changing tasks or changing hours, RotaGrid helps you create the optimal schedule.
Healthcare
24/7 coverage, strict qualification requirements, emergencies and last-minute absences, varying patient loads.
Hospitality
Seasonality, peak hours, flexibility, skills, overtime, a mix of contract types.
Food
Short shifts, demand peaks, skill mix.
Retail
Fluctuating demand, forecast-based scheduling, last-minute changes.